Amsterdam, Netherlands – 25 October, 2011 – Meeting and event planning requires meticulous attention to detail. Every little aspect is significant, from room set-up, activity planning and audio-visual components to ID badges and centerpieces. Everything leads to the event’s overall success.
“If one detail is amiss, the company may lose clients and revenue,” said JP van der Kuijl, Azavista CEO and co-founder. “This pressures the planner to work closely with the hotel or venue and make sure all is running smoothly, which requires a lot of time.”
The rooming list, also known as a delegate form, is one step in the planning process that can lead to massive headaches and mistakes. Simply put, rooming lists can be messy. Planners and agents update this list frequently, which can cause confusion for both parties in determining which version is the most recent. Sometimes one delegate in the list is updated, while another delegate is replaced. Time is lost in ensuring these details are correct and complete.
With Azavista, a free, online Request for Proposal (RFP) platform that allows users to arrange meetings, conferences and hotel accommodation for group travel, the rooming list process is easier and more efficient. In the Delegate Manager module, planners can upload 40 different rooming list files into the system; then, hotels can receive the rooming list in one standard format. Whether it is 20 guests or 1000 guests, the planner can make the required changes and the hotel can see the updates, confirm or reject changes, and view previous versions, in case of discrepancy.
“We aim to save the group travel industry significant time and money,” said van der Kuijl. “With the Azavista Delegate Manager, one of the largest headaches in the event planning process is eliminated.”
If you want to learn more, visit www.azavista.com. To schedule an interview, please contact Jessica Lipowski at +31 (0)20 8464066 or support@azavista.com.
Founded in 2010, Azavista is the product of Web and IT specialists, as well as a team of travel and tourism industry professionals familiar with the event planning and RFP processes. As the first Web 2.0 RFP and booking system, Azavista connects planners with over 40,000 three, four and five star hotels suitable for group travel and meetings. Azavista aims to make group travel easier and more efficient. The company is headquartered in Amsterdam, Netherlands and plans to open offices in Singapore, New York City (USA), and Sao Paulo (Brazil) by the end of 2011. Follow Azavista on Twitter (@azavista) and Facebook.
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